You need an estimate for your project, and that’s why Promohire makes everything as clear as possible. It’s also why our budget calculator is free and easy to use! This online tool gives an immediate price for hiring one of our amazing vehicles, which comes fully branded and with standard logistics. But what if you need extra support?
Just ask us to help! Here, we cover some of our additional services and provide rough estimates so you can be confident moving forward.
Prices at a glance
Below you'll find a snapshot of the costs for the services in this guide. Please note these are only guides, not exact figures for your campaign.
|
Category |
Service |
Price |
|
|
Pitch stage sketch visuals |
£800 |
|
Design |
Standard design including 2 revisions |
£800-£1,000 |
|
CAD drawings for build and fit-out project, including floorplans, elevations and 3D views |
£1,000-£2,000 |
|
|
3D Renders and fly-throughs |
£2,000-£4,000 |
|
|
Standard design + CAD + 3D Renders with fly-throughs |
£3000-£5000 |
|
|
Design & drawing revisions |
£150 per round |
|
|
3D Prop design and fabrication |
£4,000-£25,000 |
|
|
Logistics |
Standard logistics, daily driving costs |
£560 |
|
Full logistics, daily vehicle transportation cost |
£680 |
|
|
Additional hours |
£80-£100 |
|
|
Banksman |
£320 |
|
|
Electrician |
£680 |
|
|
Campaign Management Services |
Campaign Manager |
£560 |
|
Event Manager |
£540 |
|
|
Staffing |
Brand Ambassador |
£340 |
|
Content Capture
|
Photography |
£900 |
|
Standard Video |
£2,000 |
|
|
Campaign journey |
£2500-£3500 |
|
|
Sampling and Fulfilment |
£300-£500 |
|
Design services
Whether you’re working for a brand or part of an agency, we can support your project from the beginning. To start, you can have a pitch stage sketch drawn up to show how the vehicle might look with the branding applied. It’s a good way to ensure everyone likes the idea!
Our standard design service takes your assets (like logos, straplines and colours) and applies them to a 2D vehicle template. Floor plans and 3D views help to visualise the project, while 3D renders and fly-throughs can be developed at extra cost. For convenience, ask for standard design, CAD drawings, 3D renders and flythroughs all in one package!
Some campaigns go a step further with 3D props – all designed and fabricated by the Promohire team. Cost depends on size and complexity, charged separately from vehicle customisation.
See our vehicle design & build guide to learn how we can refine your vision and collaborate to bring your ideas to life.
Logistical support
Every promotional vehicle in our fleet comes with standard logistics, which is included in the budget calculator. However, we may have to charge extra if your venue is more than 2 hours away and the driver needs to wait for the activation to finish.
It may also cost more if your promotional vehicle needs a trailer – common for transporting vintage vehicles over long distances. Additionally, some site owners insist on a banksman for safety reasons, and you may want an electrician to help with your power needs.
If you’re driving a classic vehicle, there’s a chance you’ll run into low-emission zones and congestion charges. Thankfully, many of our vehicles (including trailers and buses) are ULEZ and Euro-6 compliant, reducing the cost of the journey.
At Promohire, we offer several service levels. Our logistical support guide looks at what you get with our standard, enhanced and ultimate package options.
Location / venue planning
Think you’ve found the right venues for your campaign? With our location consultancy service, we’ll check each site to ensure it’s perfect for each event and the vehicle you’ve chosen. Consultancy is charged on a per-case basis, but the average cost can be found in the price guide above.
Location planning makes your life simpler and helps to solve problems before they arise, giving you expert solutions for restrictions, access issues and power problems.
We can also source locations and manage the whole booking process on your behalf. This can double the cost, but it’s superb value given the hassle of dealing with difficult site owners and trying to find solutions yourself.
Please see our logistics and planning guide for the questions you absolutely must ask before booking a venue, and to learn a bit more about what we do.
Campaign management & staffing
With so many moving parts, campaign planning can be difficult. That’s why it’s so important to get the help you need.
Campaign Manager – An expert will manage the process and deal with issues before the activation. They take ownership of the brief and serve as an extension of your team in the planning stage. The price in the table reflects the daily rate, but for extended campaigns we’ll typically agree on a flat fee.
Event Manager – Whether it’s a weekend event or a 5-week roadshow, we recommend having an on-site manager to handle potential concerns as they happen. This will leave your event staff free to do their best work and focus their efforts on customer engagement.
Brand Ambassadors – With a robust network at our fingertips, we can source the most talented ambassadors for your brand. They’re used to long days and can keep spirits up to help combat campaign fatigue. They’re also highly experienced and familiar with our vehicles.
See our guide to campaign staffing for info on the teams available for hire, from baristas and caterers to security personnel.
Content capture
Why not record your campaign’s best moments for online use and evergreen content? Our experienced videographer can join you on the day, using advanced camera equipment to capture the excitement, crowd reactions, and to show your team in action.
They can also record high-quality footage to produce a 3-minute branded video. If you’d rather have the raw footage at the end of the day, this will cost around £800.
Our campaign journey package features a 7-minute video, plus teasers, stills and reels for use on your social media channels. Visit the content capture service page for more info and to see how we can help with landmark tours and live studio environments.
Sampling and fulfilment
Did you know we can produce delicious samples like ice creams and lollies, and have them fully branded, packaged or wrapped? While we love doing it (see our Netflix ice cream van), the cost of these services is hard to predict.
The price of fulfilment also varies, depending on the type, volume and diversity of the goods supplied – along with any special storage needs, such as refrigeration. If you want a very rough figure, the £300-£500 estimate mentioned in the table is a good indicator of what you could spend on a weekly basis.
To learn more about these services, visit our sampling and fulfilment guide.
The support your campaign deserves
Now you know about our services and some of the costs involved, we suggest adding them together to see if the total aligns with your budget. Remember, these services exist to take the pain away, and many of them can save you money in the long run!
So, if you’re ready to discuss your promotional vehicle campaign, get in touch today. We’ll be delighted to help bring your project to life, and can provide the support you need from beginning to end.
