Promotional vehicles are used to capture attention, create memorable experiences, and engage with audiences in unforgettable ways. But success hinges on more than just creative design; it also requires vehicle logistics to ensure everything runs smoothly – and it's important these are tailored to your particular needs.
This guide takes a closer look at our support packages, so you can choose the best one for your campaign.
If you'd like to learn more about logistics, including the pitfalls to avoid, see our guide to planning campaign logistics and vehicle routes.
Why campaign logistics matter
Picture this; your campaign is supposed to kick off, but there’s a problem with the route, trouble with site access, or you’ve run into power issues hours before the crowds are set to arrive. What’s meant to be an exciting, crowd-pleasing time causes a huge amount of stress as you scramble to put things right.
With our logistical support services, you won't have to worry.
Depending on the package you choose, our team will be on hand to assess site suitability very early on, plan the best route for your vehicle, arrange on-site power, and be on hand to support you with last-minute challenges – leaving you to focus on customer engagement.
What comes with standard logistics?
Standard logistics are provided with every vehicle, and designed for brands that are happy to run their campaigns themselves, with minimal support. A reliable way to get the essentials you need.
Vehicle delivery and setup
We deliver your promotional vehicle to the specified location at the agreed time. Setup includes positioning the vehicle, opening hatches, and connecting a standard power cable. Once your campaign concludes, we return to collect the vehicle.
Basic power connection
Every vehicle hired comes with an 8-meter power cable (16 or 32-amp single phase), along with a protector to keep it safely hidden away while your campaign is live. You’ll need to make sure there’s a suitable power hook-up, located 8 metres from the vehicle.
Risk management
Standard vehicle logistics now include RAMS - Standard Risk Assessments and Method Statements. These help to keep everyone safe at your event space, minimising the chance of an accident or problem with the vehicle. The method statement lets you know what we’ll do and should be safely kept as part of your records.
Professional drivers
Our experienced drivers will transport your vehicle to each location, either by driving the vehicle itself or (as for most vintage vehicles) using a trailer.
With this side of the logistics handled, you can trust that your vehicle will be safely delivered between sites, without unwanted delays. The driver also takes the vehicle away once your campaign's finished.
What comes with enhanced logistics?
Our enhanced logistics service goes further, helping to make your campaign a stress-free experience. This vehicle logistics package is great for urban activations, specialised setups, or events where unexpected challenges can arise.
Comprehensive site surveys
We’ll research your chosen venues and speak with the site owners to check access and spacing, and to see if there are any power restrictions. By surveying your event sites on your behalf, we make sure they deliver exactly what you need, and reduce the chance of a problem.
Enhanced power support
Our team evaluates power requirements and provides additional cables, splitters, or alternative solutions so you’ll never have a moment’s downtime. How do we do it? Our team starts by asking these 5 power-related questions to decide the best solution for your campaign.
Flexible setup times
We accommodate early morning and late-night setups to get your promotional vehicle ready for the crowds! It could be any time of day, depending on when we’re able to access your event site. With enhanced logistics, you can trust there’ll be someone there – no matter how awkward the venue’s access times might be!
Route planning support
Some routes are overly long, while others have height restrictions, low bridges, or extra charges. Navigating these can become a pain, potentially leading to delays. At Promohire, we can research the best routes to avoid extra expenses and to ensure your vehicle has an incident-free trip between each venue.
Dedicated project management
With a project manager overseeing all logistics, you can trust that your activation will run as efficiently as possible, with any on-site issues taken care of. They’ll also coordinate teams and vendors, and always be on hand while your event’s live.
What comes with ultimate logistics?
For true peace of mind, ask about our ultimate logistics service. This option provides everything from the standard and enhanced logistics packages, plus end-to-end management. We'll also handle many of the finer details so you don’t have to.
Full location management
We take on site negotiations, permissions and paperwork to make sure you’re fully compliant with on-site regulations. Our experts also liaise with the site’s owners to finalise access and space arrangements, taking care of the whole conversation from beginning to end. Please see our location services to learn more.
Custom power solutions
Advanced power setups include generators and specialised equipment to keep your campaign running smoothly. If you’d like to run your vehicle sustainably, we can provide a lithium power pack to reduce the reliance on petrol and diesel fuel. If you’re interested in greener options, why not check out these tips on running a sustainable campaign?
Detailed site surveys and reports
Comprehensive surveys identify potential issues, such as restricted access or safety hazards. You’ll get a full report for your records, but instead of just pointing these challenges out to you, our team will work to get them resolved before they can impact your campaign.
On-site support
Our logistics team will be on hand any time, day or night, to address any unforeseen problems. As a result, you'll never be left without the professional help you need to run a safe and hassle-free activation. This service puts us right there supporting you, with help available 24/7.
Turnkey campaign management
From initial planning to the finished campaign, we take full responsibility for all of the logistical challenges. This includes researching event venues, liaising with site owners, making all of the enquiries you’d expect, and coming up with clever solutions as needed.
Ready to streamline your campaign logistics?
A campaign can be challenging to run, but it doesn’t have to be! Promohire can provide all the logistical support you need, whether it’s a driver and cable, enhanced support for greater flexibility, or a full turnkey solution that always puts you first.
It's all about delivering a service that works for you! And don’t worry, you can always upgrade to a higher package if you feel the need. Just click below to discuss your project (and logistical needs) with the Promohire team.
